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Protecting Data & Important Documents for Home & Business

Posted by Alana Bender on November 26th, 2012 at 4:21 pm

If essential paperwork is cluttered throughout your home, and important documents are insecure on your computer's hard drive, you're potentially setting yourself up for a major calamity. Perhaps your home is protected by Lifeshield Home Security to ensure your valuables; however, as a home or business owner, you have to cover all your bases to fully mitigate loss prevention. For any home or organization, a natural disaster or digital crisis could quickly wipe out your most important documents and data — leaving you grief-stricken from the major loss. Prevent this type of devastation by following the data protection tips below:

Home Data Protection | Cloud Storage for Personal Data

Protect important personal and digital assets on an offsite public cloud such as Amazon Web Services and Google. Using various types of cloud storage platforms also keeps your information organized and easily accessible. Digital and technology blog Lifehacker.com recommends multiple free storage accounts for syncing files, storing music and backing up information.

For optimal online storage and security, Lifehacker suggests exploring the following cloud options:

  • SugarSync: Utilize extensive features and 5GB of free storage for syncing media and hard drive files. SugarSync is also a robust digital location for photo storage as well as instant and automatic backup storage.
  • Amazon CloudDrive: Access music from anywhere by storing files on Amazon Cloud Player. Amazon CloudDrive offers 5GB of secure and easily recoverable storage for free or a 20GB album for a low price.
  • IDrive: Access files remotely with IDrive's smartphone app feature. You can also rely on secure Windows and Mac automatic backup, social media integration and cutting-edge visual sharing.
  • Dropbox: Sync and access files stored on an array of computers and mobile devices through a Dropbox. Dropbox provides file accessibility with or without an Internet connection and sharable features for projects and documents.

Data Disaster Prevention

You may not be too concerned about data storage and protection until it's too late. It's easy to dismiss the idea of a stolen laptop or forgotten tablet until it's happened to you. Losing a notebook computer or tablet is devastating enough; but to lose personal data, such as invaluable documents and irreplaceable photos can be incomprehensible.

According to TheNextWeb.com, you can prevent a lost-data disaster by taking the following precautionary steps:

  • Save Computer Details: Use an online storage program to protect your data by creating an emergency folder and generating a system report. Saving a system report to a cloud storage platform, such as Dropbox, provides details that will help your computer be identified if it goes missing.
  • Make Hard Copies: Transfer information into a physical document and file docs in an organized system. File copies in a safe location besides your home.
  • Install Prey or Undercover: Install the tracking software Prey or Undercover so that if your notebook or tablet ends up in the wrong hands, you can retrieve it. Each of these services provide state-of-the-art features such as webcam activation and police support.
  • Back-Up Archives: Store your data, information and archives using a cloud computing solution or reliable backup tools. TechRepublic.com emphasizes that backing up "data to an external drive and to rotate that drive offsite" is critical. Keep your data safe with backup tools Acronis Backup and Restore (with Universal Restore) or Symantec Backup Exec.

Document Protection & Organization at Home

From insurance policies and loan papers to tax information and death certificates, a multitude of documents are most likely lying around your home in a folder someplace. Are your valuables and important documents disaster-proof? Are personal records and information protected from an unexpected fire or natural disaster? Imagine the devastation of losing irreplaceable mementos and essential documents, such as family social security cards, birth certificates and medical records. It's not good imagery.

Prevent catastrophic loss and protect your family assets with the following tips:

  • Lock Valuables in a Safe: Protect valuables and private information with a fire and theft protection safe. Family heirlooms, expensive jewelry and invaluable possessions should also be safely stored in a safe with a lock.
  • Duplicate Copies: Make copies of important documents. (e.g. social security cards, birth certificates, passports, insurance policies, medical records, wills, trust documents, birth/death certificates, titles/deeds, licenses, legal/financial papers, tax returns, and bonds/stock certificates)
  • Organize Documents in a Filing System: Ensure that original documents are safely organized in a home filing system. A portable binder or filing storage are convenient devices for transporting important paperwork such as bank account information, property records and business documents.

Business Data Protection | Private, Public & Hybrid Cloud Storage

For enterprises and small businesses, the cloud has become an optimal solution for securely storing and accessing data. Private cloud computing are hosting services for a specific organization; the organization controls the infrastructure as well as the exchanged data and workloads. A public cloud, such as Amazon Web Services and Google, is governed by a third party that hosts IT resources for the public and other consumers. Hybrid clouds are hosting services that utilize both local and off-premise systems. Hybrid cloud computing combines the use of internal and external clouds for business resources, applications and operations. Resources in a cloud, such as applications, email, documents and networks, can be securely accessed from mobile devices anywhere, anytime.

Data Security

According to CloudTweaks.com, cloud storage platforms provide state-of-the-art solutions for encrypted logins, protection from unauthorized access and security control of stored information. EWeek.com reports that a comScore Microsoft study concluded: "35 percent of small and midsize businesses have experienced higher levels of security in cloud environments." Virtual clouds enhance data security, business continuity and disaster preparedness, which also ensures that an organization minimizes downtime and mitigates data disasters. Cloud platforms also run automatic software updates and security applications for maximum protection. Relying on a cloud reduces the amount of time reserved for in-house security management and execution.

Cloud Backup

The cloud is a premium and dependable digital space for backing data and confidential information. Online backup ensures that valuable business information is securely stored, easily accessible and retrievable. By storing information on a remote system, data is duplicated and files can be restored in the event of digital disaster. The NYTimes.com on Technology explains that backing up files isn't as tedious or difficult as backing up to an external hard drive, for example, "because the process has become entirely automated." The NYTimes.com suggests cloud-based companies, including Carbonite, Mozy, Backblaze and Crashplan, for a myriad of diverse backup features and industry-leading enterprise data security.

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